Description

Our accounting firm seeks an experienced, detail-oriented, full-time Bookkeeper and Payroll Specialist to manage payroll and bookkeeping duties for our 40+ small business and nonprofit clients. The ideal candidate has exceptional organizational and time management skills, proficiency with accounting and payroll software, a strong bookkeeping background, and the ability to work efficiently and independently in a fast-paced environment. Great communication and collaboration skills are an absolute must! 

Requirements

ABOUT US
Green Bean Counters is located in Chapel Hill, NC. For the last 20 years, our firm has focused on supporting small businesses and nonprofits in the social justice/social action and advocacy sector. A commitment to operational excellence in service of our clients’ diverse missions is vital.

PAYROLL RESPONSIBILITIES
•Manage new employee and contractor onboarding for all 40+ clients, including preparing onboarding schedules and paperwork follow-up
•Process payrolls and reimbursements; maintain multiple payroll schedules across client roster
•Maintain PTO/sick leave balances
•Maintain accurate and up-to-date employee records
•Manage W9s and COIs for clients
•Process IRA/401K deductions
•Insurance updates and annual enrollment
•Manage EOM payroll reporting, quarterly tax documentation, and additional payroll reporting as needed
•Workers’ comp audits
•Assist clients in updating and maintaining employee handbooks and personnel policies, adhering to local, state, and federal compliance guidelines
•Perform special projects and audits as necessary.
•Perform state withholding and unemployment registrations for remote employees
•Review payrolls for irregularities

BOOKKEEPING RESPONSIBILITIES
•Record all income, expenses, and financial transactions using QuickBooks Online
•Reconcile all bank and credit card accounts monthly
•Maintain the accuracy of the general ledger
•Maintain sales records for sales and use tax filing purposes, and manage monthly/quarterly sales tax filings
•Record grants and donations
•Maintain accounts payable and accounts receivable
•Assist with monthly and quarterly financial reporting
•Maintain necessary files and reports for income and property tax audits
•Collaborate with accountants and other team members to resolve accounting discrepancies, file EOM and EOY reports, and keep client books audit-ready

QUALIFICATIONS
•5+ years of bookkeeping and payroll experience
•Strong understanding of bookkeeping principles and practices
•Strong understanding of state and federal payroll compliance requirements
•Proficiency in QuickBooks Online
•Proficiency with Microsoft Office, including a particularly strong proficiency working with Excel spreadsheets
•Proficiency in Google programs (Calendar, Drive, Sheets, Gmail)
•Proficiency in payroll applications such as Gusto, Intuit Payroll

SKILLS
•Outstanding organizational and time management skills, including demonstrated skill in managing multiple concurrent workflows and timelines
•Strong attention to detail and accuracy in financial matters
•Ability to analyze financial data and identify discrepancies
•Ability to track time by the minute
•Strong written and verbal communication skills
•Effective communication and problem-solving skills
•High energy level, comfortable performing multi-faceted projects in conjunction with day-to-day activities
•Superior interpersonal and collaboration skills
•Commitment to understanding a variety of client goals, standards, policies, and procedures
•Ability to operate with a high level of personal responsibility and optimism
•Commitment to highest ethical standards
•Able to manage and prioritize last-minute requests and/or projects 
•Anticipate, plan for, and meet deadlines
•Ability to evaluate processes and procedures and develop suggestions for improvement
•Demonstrated commitment to continued professional growth and development
•Demonstrated commitment to our clients’ diverse, justice-oriented missions; nonprofit experience or experience in a small, community-based business is highly desirable

Job Type: Full-Time, in-office or remote
Schedule: Monday-Friday; this position will start part-time (15-25 hours/week) and ramp up to full-time (30-40 hours/week) after 2-4 months
Salary: $25-$30/hr., commensurate with experience.

BENEFITS
Health, Dental, and Vision insurance
Retirement plan
Paid time off
Paid holidays
Paid sick days
Wellness Benefit
Paid volunteer hours
Annual profit bonus
Life, STD, and LTD insurance