Description

Title: Payroll Tax Accountant

VP Area: Controller's Office

Department: Controller's Office

Work Schedule: Fixed daytime hours Monday-Friday

Telework Availability: Hybrid Available

FLSA Status: Non-Exempt

Employee Classification: Regular full-time (staff 30+ hours)

Hours per week: 40

Months per year: 12

Job Purpose:

Responsible for compliance with federal and state payroll tax requirements while maintaining accurate payroll-related general ledger balances through reconciliations and reporting. Support audits with thorough documentation, and collaborate across departments to resolve payroll related issues.

Essential Functions:

• 35% - Payroll Tax Compliance and Filing
  • Ensure timely and accurate payment, and filing of all federal, state, and local payroll tax, including quarterly (e.g., Form 941) and annual filings (e.g., W-2s), while staying current on changes in tax laws and resolving related issues. - (Essential)

• 30% - Reconciliation and Reporting
  • Perform semi-monthly and quarterly payroll-related general ledger reconciliations, review and reconcile year-end tax forms, and ensure accurate recording of payroll tax liabilities, deductions, and adjustments, including Garnishments, 403(b) review, and reconciliation of vendor payments. - (Essential)

• 20% - Audit Preparation and Recordkeeping
  • Maintain accurate payroll tax records and support internal/external audits by preparing and providing necessary documentation; audit and reconcile all retirement deductions and payroll tax data. - (Essential)

• 15% - Cross-Functional Collaboration and Support
  • Work closely with Human Resources, Finance, and other departments to ensure accurate payroll processing; respond to employee payroll tax inquiries and ensure correct application of tax changes based on employee status. - (Essential)

• Additional Duties as Assigned by the Department

Educational Requirement:

Bachelor's Degree or Equivalent Experience

Years of Related Experience Requirement:

3 years

In lieu of the educational qualifications, candidates may qualify with equivalent professional experience at a ratio of one year of experience for each year of required education.

Certifications and/or Licensures:

Skills & Abilities:

• Proficient in Microsoft Office, Excel, and Word
• Proficient in English written and verbal communication skills
• Excellent organizational skills
• Demonstrated time management, punctuality, and priority setting skills
• Strong attention to detail and accuracy
• Ability to maintain confidentiality
• Strong customer service skills
• Ability to interpret and apply complex policies and regulations
• High analytical capability, with ability to identify issues, compare data, and resolve discrepancies

Preferred Qualifications:

• Certified Payroll Professional
• Bachelors Degree in Accounting
• Higher Education Experience
• Banner Software Experience
• Nonprofit Accounting Experience
• Multi-state Payroll Experience

Physical & On-Campus Requirements:

In-Office Presence - Ability to work on-site in typical office setting and participate in in-person meetings with colleagues: 2 days/week

Standing/Sitting - Ability to remain in a stationary position for a prolonged period: Daily (>75% of time)

Walking - Ability to move about on foot to accomplish tasks: Often (50%-75% of time)

Lifting/Carrying - Ability to move or transport objects up to a specified weight (e.g., 50 pounds): Rarely (1%-49% of time)

Attention to Detail - Ability to focus on detailed tasks for extended periods: Daily (>75% of time)

Problem-Solving - Ability to identify and resolve issues effectively: Often (50%-75% of time)

The budgeted salary range that the University reasonably expects to offer for this position: $33.65 to $35.58

Pay Range:

Minimum Salary (Non-Exempt): $27.27

Midpoint Salary (Non-Exempt): $34.08

Maximum Salary (Non-Exempt): $40.90

Is this position eligible for relocation reimbursement or a signing bonus?: False