Description

The Assistant Athletics Director, Business Office will have direct oversight over the day-to-day finance and accounting functions of Army West Point Athletic Association Inc (“AWPAA”). This individual will have an active role in financial reporting & analysis, budgeting, audits, accounts payable, credit card reconciliations and staff supervision. This individual’s contributions will impact AWPAA’s and the United States Military Academy’s (“USMA”) required compliance with the National Collegiate Athletic Association (“NCAA”), Cooperative Agreement, and lending institution’s covenants.

Requirements

What You'll Do
20% Financial Reporting & Analysis

• Generate monthly, quarterly, and annual financial reports.
• Prepare and distribute multiple types of financial reports in a timely manner.
• Customize reports based on the audience, including: Sport-specific or department-specific reports
• Executive Staff reports
• NCAA reports
• Full financial statements for the bank and Board of Directors
• Perform financial analysis to monitor spending trends by expense category. Ensure accuracy and attention to detail in all reporting processes. 
  

15% Month End Financial Close

• Complete monthly financial close processes to ensure accurate and timely transaction posting.
• Prepare monthly journal entries, including: Credit card uploads
• Payroll uploads
• Prepare sub-ledgers and supporting schedules. 
• Perform bank reconciliations.
• Complete monthly financial checklist tasks systematically and accurately. 
  

15% Accounts Payable Management

• Enter vendor invoices into the cloud-based accounting system, Business Central (BC).
• Code invoices using appropriate department and funding codes.
• Utilize BC configuration packages for complex uploads involving multiple accounts and funding codes.
• Upload and maintain supporting documentation for all invoices in BC.
• Collect Form W-9s from vendors.
• Create and update vendor profiles in BC, including: 1099 status
• ACH payment details
• Other vendor information 
  

15% Credit Card Reconciliation & Account Management

• Monitor monthly credit card reconciliation submissions from cardholders.
• Assist employees with timely and accurate statement settlements.
• Manage corporate card enrollment for new employees.
• Complete final reconciliations for terminated or departing employees. 
  

10% Cash Disbursement Processing

• Process outgoing vendor payments and employee reimbursements.
• Issue payments via check or ACH.
• Ensure all payments include proper supporting documentation.
• Maintain physical or electronic records to verify payment validity. 
  

25% Other Duties As Assigned

• Assist with annual financial statements and single audits.
• Support audit preparation activities during September–December.
• Balance audit responsibilities alongside daily operational duties.
• Assist with the annual budget process alongside head coaches and department heads.
• Prepare and settle summer camp and clinic profitability reports by sport.

What We Can Offer
$75,000 to $90,000
This job posting contains a pay range, which represents the range of salaries that AWPAA believes, in good faith, at the time of this posting that it might be willing to pay for the posted position. AWPAA expects to hire for this position near the middle of the range. Only in truly rare and exceptional circumstances, where an external candidate has experience, credentials or expertise that far exceed those required or expected for the position, would AWPAA consider paying a salary or rate near the higher end of the range.